Multi Language Receipt Processing Streamlines HR
Last updated:
July 16, 2025
Studio Ziveri required a specialised solution to help its clients navigate Italy's complex business landscape. The company needed to manage strict tax regulations for employee expenses. They chose to integrate Taggun's receipt Optical Character Recognition (OCR) API to meet this challenge. This partnership delivered a powerful system that processes over one million receipts each month.
The technology handles multiple languages and currencies with high speed and accuracy. A key feature for Studio Ziveri is the precise detection of Value-Added Tax (VAT) codes from receipts. This function is critical for complying with Italy's labour laws and unlocking tax savings for clients. The integration created a secure and automated expense workflow for more than 300 medium and large corporations. The result is a streamlined system that established Studio Ziveri as an innovator in HR software. The successful collaboration also included a flexible pricing model suited to their specific business needs.
Alberto Ziveri
Founder
,
Studio Ziveri
Conquering Italy's Tax Complexity with Smart Receipt Handling
Studio Ziveri is an HR software provider for over 300 large and medium corporations in Italy. Their clients faced a significant challenge with the country's complex tax regulations. Italian labour laws require businesses to identify specific VAT codes on employee expense receipts for tax compliance. This presented a major hurdle for companies wanting to manage expenses efficiently.
The potential for tax savings on employee expenses is substantial, especially with Italy's high tax rates. However, capturing and processing this information correctly was a common problem. Many businesses relied on slow manual entry or used automated systems that were not accurate enough. This created a risk of non-compliance and missed financial benefits.
Studio Ziveri identified an opportunity to provide a better solution. They aimed to combine their expertise in labour law with advanced technology. A successful system needed to meet several important requirements.
- Accurately detect VAT codes from many different receipt formats.
- Process receipts at high speed to improve efficiency.
- Handle receipts in multiple languages from international transactions.
- Integrate easily with existing HR and payroll systems.
- Protect sensitive financial data with strong security measures.
The company needed a technology partner that could satisfy these specific demands. Finding a suitable option was difficult because many existing solutions did not offer the required speed, accuracy, or flexibility for the Italian market.
Choosing a Partner for Automated Receipt Processing
Studio Ziveri considered whether to build its own receipt processing solution or partner with a specialist. The company chose to work with Taggun after learning about its advanced capabilities. This decision allowed Studio Ziveri to leverage proven technology and enter the market much faster. The founder, Alberto Ziveri, identified three main benefits of the partnership.
- Unmatched experience and data accuracy. Taggun's AI models processed over one million receipts each month, which ensured reliable and precise data extraction.
- International versatility. The system could manage receipts in various languages and currencies. This was important for clients with global business operations.
- Robust data security. Taggun’s individualised receipt scanning met Studio Ziveri's strict third-party data policies for handling sensitive information.
The integration of Taggun’s technology into Studio Ziveri’s "My Payroll" app created a simple and effective workflow.
- An employee makes a purchase and receives a receipt.
- They open the "My Payroll" app on their mobile device.
- The employee takes a photo of the receipt using the app.
- Taggun's software immediately extracts the key data, including the necessary VAT codes.
- The employee saves the digital receipt, and the data is stored for reporting.
- The app then creates an expense report for management approval.
- After approval, the expense is scheduled for the next payroll cycle.
This automated process improved both speed and accuracy. It gave Studio Ziveri a competitive advantage in the market. The collaboration was also successful from a business perspective. Alberto Ziveri commented on the flexible approach of the Taggun team. He said, "I have been very happy with the collaboration from the Taggun team to develop a pricing model that works for our business. The team listen and that has been very helpful."
Efficiency and Compliance in HR Expense Management
The partnership between Studio Ziveri and Taggun delivered several important benefits to their clients. The integrated solution helped businesses improve their financial and operational performance.
- Dramatically accelerated receipt processing speeds, outpacing industry leaders like SAP Concur.
- Achieved high accuracy in data extraction, including the critical VAT code detection needed for Italian tax compliance.
- Significantly improved compliance with Italy's intricate labour laws, which minimised legal risks for clients.
- Enabled substantial tax savings for clients by efficiently capturing more eligible employee expenses.
- Streamlined the entire expense reporting workflow, from receipt capture to payroll integration.
- Freed up valuable HR resources, allowing client teams to focus on strategic initiatives rather than administrative tasks.
- Enhanced data safety by processing sensitive receipt information individually.
- Expanded capabilities to handle receipts in multiple languages and currencies, assisting with international expense management.
- Increased client satisfaction and retention through a user-friendly, efficient expense management process.
- Strengthened Studio Ziveri's competitive advantage as an innovative, integrated HR and labour consulting solution.
- Processed over 1 million scans per month, which continuously improved the AI models' accuracy and efficiency.
Under the Hood of Studio Ziveri's Receipt Processing Solution
The successful outcomes were made possible by the integration of Taggun's advanced technology into Studio Ziveri's HR solution. The system relies on several key components that work together to deliver a fast and precise service.
AI-Powered Receipt Data Extraction
The core of the solution uses specialised AI models to extract important information from receipts. These models capture merchant details and transaction data. For Italian compliance, they accurately identify and extract VAT codes.
Seamless API Integration
Taggun's API connects directly with Studio Ziveri's "My Payroll" app. This allows for a smooth workflow that sends data from the receipt image to the reporting and payroll systems automatically.
Multi-Language and High-Volume Performance
The technology is built to process both Italian and international receipts, which helps clients manage global expenses. The system architecture is designed to handle a large number of scans, ensuring reliable performance for enterprise-level needs.
Turning Tax Codes into Opportunity
Studio Ziveri's partnership with Taggun marks a significant advance in HR software for Italian businesses. By integrating specialised AI receipt processing with their deep knowledge of labour law, they created a unique solution. This combination delivered high processing speeds and accuracy, establishing a new benchmark in the market. The solution is specifically designed for Italy's regulatory landscape and is supported by a flexible business model.
The scalable technology also prepares Studio Ziveri for future growth. The company is now well-positioned to adapt to new trends in HR technology and compliance. Potential future steps include offering enhanced data analytics and integrating with other financial systems. The platform's multi-language capabilities also create opportunities for expansion into different European markets.
By combining domain expertise with AI innovation, Studio Ziveri has built a powerful and future-ready solution. It meets the complex needs of Italian businesses today and sets a new industry standard for efficiency and compliance. This case shows how the right technology partnership can turn a regulatory challenge into a competitive advantage.