Cut Costs with Receipt Scanning for Expense Tracking
Last updated:
July 16, 2025
Inlogik’s ExpenseMe platform revolutionised its receipt scanning for expense tracking by integrating Taggun's advanced Optical Character Recognition (OCR) technology. This strategic partnership allowed ExpenseMe to automate manual data entry. The change significantly reduced processing times and operational costs for its clients. The solution removes the need for paper receipts and enables users to reconcile expenses on the go.
The system instantly creates audit-ready digital records directly from receipt data. This function improves financial compliance and makes the auditing process much simpler. With exceptional speed and accuracy, Australian-specific processing, and responsive support, Inlogik's partnership with Taggun allowed them to focus on their core expertise while delivering a cutting-edge tool. The result is a time-saving expense management system that reduces risk and simplifies financial operations for businesses.
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InLogik
Bridging the Gap Between Receipts and Reports
Inlogik recognised that traditional expense management created major issues for businesses. The reliance on manual data entry was a primary concern. This process was slow and inefficient, often leading to costly errors and extra work for finance teams. Employees had to collect paper receipts and wait for statement cycles to claim expenses, which delayed financial reporting.
A second major challenge was ensuring financial compliance and reducing risk. Creating consistent, audit-ready digital records from physical receipts was a time-consuming task. The platform also needed to handle the complexities of a mobile workforce. This included capturing specific data like Australian Business Numbers (ABNs) and processing different receipt formats accurately. Inlogik wanted a solution for these challenges so it could focus on its core expertise in card and expense management.
Partnering for a Specialised API
Inlogik decided to integrate a specialised tool rather than build its own OCR technology. The company partnered with Taggun to use its expert receipt and invoice OCR API, which is designed for the specific challenges of expense management. Derryn Grabowski from Inlogik emphasised the advantages of this collaboration, allowing them to benefit from Taggun's constant product enhancements. This strategy allowed Inlogik to focus on its core expertise, with integration achieved using Taggun's developer-friendly REST API.
The resulting streamlined process includes:
- Users logging into the ExpenseMe app.
- Capturing receipt images.
- Automatic data extraction via Taggun's OCR.
- Matching OCR data with bank transactions for card expenses.
- Creating cash expenses based on OCR data and user input.
- Automatic expense generation.
- User validation and submission for approval.
Taggun’s API uses AI and machine learning to identify and parse key information from receipts. The crucial data points extracted for Inlogik included:
- Retailer details
- Invoice date and time
- Total and tax amounts
- Currency information
- Australian Business Numbers (ABNs)
The platform's ability to process receipts in any language was a key feature that helped Inlogik support clients with international operations. Furthermore, Inlogik noted that Taggun's responsive support was crucial for refining the platform and solving client-specific issues quickly.
Measurable Gains Across the Board
The integration of Taggun's OCR API delivered significant and measurable results for Inlogik's clients. The automation of receipt processing created major improvements in efficiency, financial governance, and user experience.
Increased Efficiency and Scalability
- Reduced expense processing time by up to 80%, freeing finance teams to focus on more strategic activities.
- Lowered overall expense management costs by up to 30% through automation and reduced manual work.
- Enabled the platform to handle 500% more transactions without needing additional staff, supporting business growth.
Enhanced Accuracy and Compliance
- Improved data extraction accuracy to 98%, minimising costly errors.
- Decreased non-compliant expenses by 60% by creating consistent, audit-ready digital records.
- Improved financial forecasting accuracy by 40% due to real-time visibility of expense data.
Improved User Experience and Global Functionality
- Processed receipts in over 20 languages, simplifying expense management for international employees.
- Decreased the average reimbursement time for employees from 14 days down to just 3 days.
- Achieved a 95% user satisfaction rate due to the intuitive mobile app and rapid processing times.
Powering ExpenseMe with Advanced AI and OCR
Taggun's AI models and OCR technology form the core of ExpenseMe's automation capabilities.
Key technical aspects include:
- Pre-trained AI models using CNNs and NLP for diverse receipt recognition.
- Multi-stage OCR process: image preprocessing, text detection, character recognition, and data structuring.
- Seamless API integration with real-time processing and batch capabilities.
- Multi-language support and automatic currency conversion.
- Fuzzy matching algorithms for intelligent transaction pairing.
- Secure, encrypted data handling with scalable cloud infrastructure.
- Integration involves API authentication, webhook configuration, and customised data field mapping.
- Taggun's continuous model training ensures ongoing accuracy improvements and adaptability to new receipt formats.
This combination of advanced technology and user-friendly design creates a robust, evolving expense management solution that anticipates and meets industry needs.
A Blueprint for Modern Expense Management
The partnership between Inlogik and Taggun shows a clear path for businesses wanting to improve their financial processes. By integrating Taggun's specialised receipt scanning API, Inlogik enhanced its ExpenseMe platform with powerful automation. This allowed them to deliver significant time and cost savings to their clients without diverting focus from their own core product. The success of ExpenseMe demonstrates that partnering with a technology expert is an effective strategy for innovation.
This case study provides key lessons for any platform considering automated expense management:
- Achieve Measurable ROI: Automation delivers quantifiable benefits. This case study showed major reductions in processing time, operational costs, and non-compliant spending.
- Solve Global Challenges: Modern expense management requires multi-language and multi-currency capabilities. A specialised API can provide this global support out of the box.
- Integrate, Don't Rebuild: Leveraging a developer-friendly API is a fast and efficient way to add advanced features to your own platform.
- Strengthen Financial Compliance: Automating data extraction from receipts creates reliable, audit-ready records that reduce risk and minimise errors.